Excel chaos
Five versions of the same sheet. Nobody is sure which one is correct.
Your work, made easy.
We watch how your team works, then make the repetitive parts run themselves.
EasyAI helps consultancies, schools and NGOs in Nepal stop losing time to copy-paste, paper registers and endless follow-ups. You tell us how you work. We handle all the tech.
- No new software to learn
- Built around your real process
- Local team, local tools
Stop losing leads and missed follow-ups
Finish reports and files in days, not weeks
Fewer errors in marks, documents and donor data
Grow without hiring more staff
Sound familiar?
Your team is busy. But a lot of that work repeats every day.
Good people spend hours on tasks a computer could do in seconds. That time adds up, and so do the mistakes.
Paper registers
Attendance and records on paper, typed up again later, by hand.
Viber group confusion
Important updates get buried under hundreds of messages.
Manual reports
Days spent copying numbers into reports for parents, donors or management.
Forgotten follow-ups
A student asked about Australia last week. Nobody called back.
Costly small mistakes
A wrong mark, a missing document, a typo in donor data. Each one costs trust.
How it works
Three simple steps. We do the heavy lifting.
We don't sell one-size-fits-all software. We learn your real process first, then automate it.
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Workflow Audit
We sit with your team for a few days and watch how work actually happens. Then we give you a clear map of your processes and a ranked list of what to automate, with the expected impact of each.
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Implementation
We build the most valuable automations first, so you see results quickly. We set everything up, test it with your team, and train them to use it.
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Ongoing Support
Every month we maintain, fix and improve your automations. As your organization grows, your systems grow with it.
Who we help
Built for the way Nepali organizations work
Education & study-abroad consultancies
Never lose a lead. Track every application and visa in one place.
Learn more →Schools
Attendance, report cards and parent updates without the paperwork.
Learn more →NGOs & nonprofits
Clean field data, GESI breakdowns and donor reports in days, not weeks.
Learn more →Other organizations
If your team repeats it, EasyAI can probably automate it.
Learn more →Education & study-abroad consultancies
Students message you on Facebook at midnight, on WhatsApp at lunch and on Viber on Saturday. We bring it all together so every inquiry gets an answer and every file moves forward.
- Capture leads from Facebook, WhatsApp and Viber into one list
- Automatic replies and follow-up reminders for counselors
- Document checklists per country and university, with missing-item alerts
- Application and visa tracking, from offer letter to visa decision
- IELTS / PTE / language class attendance and progress reports
Schools
Teachers should be teaching, not adding up marks at midnight. We automate the admin so your staff can focus on students.
- Quick daily attendance on a phone, no paper register
- Progress reports and report cards generated from marks automatically
- Parent notifications by SMS or Viber for absences, results and events
- Fee reminders sent on time, with eSewa/Khalti payment links
NGOs & nonprofits
Field data comes in from many districts in many formats. We turn it into clean, reliable numbers your program team and donors can trust.
- Beneficiary and training attendance tracking
- Donor progress reports drafted automatically from your data
- GESI-disaggregated data: gender, caste/ethnicity, disability, district
- Live dashboards from KoboToolbox and ODK field data
Don't see your sector?
If your team repeats it, EasyAI can probably automate it. Clinics, cooperatives, travel agencies, small businesses: the tools change, but the pattern is the same. Tell us what takes up your team's time.
Tell us about your workExample automations
Before EasyAI, and after
Small changes that give your team hours back every week.
Consultancy
Before: A counselor manually messages 50 leads, one by one.
After: Every new lead gets an instant reply, and a follow-up reminder is scheduled automatically.
Consultancy
Before: Staff check each student's folder to see which documents are missing.
After: A checklist updates itself and the student gets a polite reminder for anything missing.
Consultancy
Before: The same questions about fees and intakes are answered by hand all day.
After: An AI assistant answers common questions instantly and passes serious inquiries to a counselor.
School
Before: Teachers spend a week adding up marks and writing report cards.
After: Teachers enter marks once. Report cards are generated and ready to print.
School
Before: The office calls parents one at a time about absences and fees.
After: Parents get an SMS or Viber message automatically, the same day.
NGO
Before: Field data from KoboToolbox is cleaned and counted in Excel for days.
After: A dashboard updates on its own, with GESI breakdowns by district.
NGO
Before: The program team spends two weeks writing the quarterly donor report.
After: Tables and a first draft are ready in a day. Your team reviews and adds the story.
Any organization
Before: Invoices and forms are typed into a spreadsheet by hand.
After: AI reads the document and fills in the data. Staff only check and approve.
Why EasyAI
Automation that fits Nepal, and fits your team
We understand local work
Bikram Sambat dates, Nepali language, eSewa and Khalti payments, Viber and WhatsApp. Our systems work the way Nepal works.
We work alongside your team
Automation removes the boring work, not your people. Your staff spend more time with students, parents and communities.
Careful with sensitive data
Student records, marks and beneficiary data are handled with care. Only the right people get access, and your data stays yours.
Easy is the promise
No complicated tech for you. We set it up, explain it simply and look after it. AI is used only where it truly helps.
Pricing
Simple stages. A fair quote for your needs.
Every organization is different, so we price after we understand your work. No surprises.
Stage 1
Workflow Audit
A few days with your team. You get a process map and a ranked plan of what to automate. Useful even if you stop here.
Contact us for a quote
Stage 2
Implementation
We build the automations you choose, starting with the biggest wins. Priced per project, agreed upfront.
Contact us for a quote
Stage 3
Ongoing Support
A monthly plan to maintain, fix and improve your automations as you grow.
Contact us for a quote
What clients say
Stories from our clients
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FAQ
Common questions
Will this replace my staff?
No. We remove the boring, repetitive parts of their work, like copying data and sending reminders. Your team keeps the work that needs a human: talking to students, parents, donors and communities.
How long does the audit take?
Usually a few days of shadowing your team, depending on your size. After that, we deliver your process map and action plan.
Is our data safe?
Yes. We treat student records, marks and beneficiary data with care, give access only to the people who need it, and your data always belongs to you. We are happy to follow your organization's data policies.
Do we need to buy new software?
Usually not. We try to build on what you already use. If a new tool would really help, we will explain why and what it costs before anything is decided.
Can you work with tools we already use?
Yes. Google Sheets, Excel, Facebook, WhatsApp, Viber, KoboToolbox, ODK and many others. We connect your existing tools so they work together.
Do I need technical knowledge?
Not at all. That's the "Easy" in EasyAI. We handle the technical side and train your team in plain language.